How to Schedule an Email in Outlook

how to schedule an email in outlook

Email marketing is one of the most powerful tools an entrepreneur or business can have in their arsenal. It allows you to reach a broad audience quickly and easily, which is why it’s essential for any business. However, email marketing can take time and effort to schedule. So, after reading this, you’ll know how to Schedule an email in Outlook.

Take time to reach your target audience; scheduling an email is easy with the right tools. This blog post will show you how to organize an email in Outlook and achieve your desired results. From saving time to increasing engagement, read on to learn everything you need to know to get started with email marketing.

Formatting Emails in Outlook

In Outlook, you can schedule an email to be sent at a future time by using the “To” field and selecting a date/time in the calendar.

1. In Outlook, open the email you want to schedule.

2. In the “To” field, type the name of the person or organization you’re emailing.

3. Click on the calendar icon (the three lines in a circle) to open the calendar view.

4. Select a date/time in the calendar and click on OK.

5. The email will be scheduled for that date/time and will be sent automatically when that time arrives.

Adding Images to Email

Outlook allows you to schedule emails for a future date and time. This is helpful if you need to send an email out at a time that is not convenient for you. To schedule an email:

1. In Outlook, open the email that you want to schedule.

2. On the Home tab of the ribbon, click the arrow next to the Schedule button and then click New Schedule…

3. In the New Schedule window, type a name for your new schedule and click OK.

4. When does this message go out on the Email Settings tab? Type a date and time seconds after midnight (0:00) on that day in the text box below it, and then click OK.

5. Click Save All Changes and then close Outlook.

6. The new email will be sent at the specified time!

Setting Up Email Signature

An outlook is an excellent tool for managing email, but it can be challenging to set up a signature. This article will show you how to create and schedule a signature in Outlook easily.

Sending Emails Automatically

Outlook allows you to schedule emails for future delivery. This is helpful if you have a lot of emails to send or want to make sure that certain emails get sent at specific times.

1. In Outlook, open the email that you want to schedule.

2. Click the “File” tab and click “Options.”

3. Under the “Options” heading, click the “Advanced” button.

4. On the “Advanced Options” dialogue box, under the “General” heading, click the “Automatic Replies” checkbox.

5. Under the “When To Send Mail:” drop-down list, select a time frame from the list of options.

6. Click OK to close the Advanced Options dialogue box and return to your email message.

7. Click on one of the dates in your calendar view and then press Ctrl+Enter (or Command+Enter on a Mac).

8. Outlook will automatically add a reply message to your email with the specified date and time as its subject line.


This article will show you how to schedule an email in Outlook. It is straightforward and can be done in just a few steps. First, open Outlook and click on the “Mail” tab. Then, click on the “Calendar” icon in the lower left-hand corner of the screen. Finally, select “Email” from the list of options on the right-hand side of the screen.

Now, you will see a list of all your email accounts on the left-hand side of the screen. Select the tab to which you want to send your email, and then enter your message into the “To” field. Next, click “Scheduled sent times” next to “To” and choose when you would like your email to be sent. You can also specify a recipients list by clicking on “Recipients.” If you have any questions about scheduling an email in Outlook, don’t hesitate to ask us in our comments below!

Also Read: How to Save Outlook Email as PDF


No, a delayed email will not send if Outlook is closed. You must keep Outlook open until the scheduled send time for the delayed email to be sent.

In Outlook, scheduled emails can be found in the Outbox folder. To schedule an email to be sent later, click on the “Delay Delivery” option when composing the message. Once the scheduled email is sent, it will appear in the Outbox folder.

No, But if you want to send the scheduled email then, you need to keep your computer logged in and Outlook open.

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Miles Morgan is a Boston-based author with a particular interest in technology and its potential to change the world. He has been writing since he was a child and his work has been published in various magazines and newspapers.

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